With scheduled tasks you let your assistant run commands on a fixed schedule, with no effort from you. Set it once, it does the rest.
What are scheduled tasks?
A scheduled task is a command you set up once, after which your assistant runs it automatically at the time you want.
Examples:
- Every Monday at 08:30, an overview of your calendar for the week
- Every day at 09:00, three priorities based on your inbox
- Every Friday at 17:00, a weekly report from your activities
- On the 1st of each month, a financial overview from Google Sheets
How do you set up a task?
- Go to Dashboard -> Tasks
- Click "New task"
- Fill in:
- Name, what do you call the task? (internal, for yourself)
- Command, what should the assistant do? Write it like a normal chat message
- Frequency, when should it run?
- Click Save
The task appears in the overview. You can pause, edit or delete it.
Frequencies
| Option | When |
|---|---|
| Once | On a specific date and time |
| Daily | Every day at the same time |
| Weekdays | Monday to Friday at the same time |
| Weekly | Every week on the same day and time |
| Monthly | Every month on the same date and time |
Writing the command
Write the command as you would send a message to your assistant. It runs exactly as if you sent it yourself.
Good commands are specific:
Less good: "make a report" Better: "Make a weekly report of my Google Calendar appointments from last week. Use an overview format with sections per day."
Your assistant has access to: your connected Google Calendar, Gmail, Google Sheets, Google Drive; your active skills; your knowledge document and instructions.
Your assistant does NOT have access to: information outside your connected services; real-time data (news, weather) unless you have the relevant skill.
Run overview
In the Tasks dashboard you see per task: status (active, paused or disabled), last run, and result (whether the run succeeded). You can also view the run history per task.
Receiving results
When a task runs, your assistant receives the result and saves it. Depending on the command:
- Text answers appear as a message in your web chat (a new session)
- Files are saved in your Assets overview
- If you have Telegram connected, you also receive a Telegram message
Credit cost
Scheduled tasks use credits at run time. The cost is the same as for manual commands:
| Task type | ~Credits |
|---|---|
| Fetch a calendar overview | 50-150 cr |
| Email summary | 100-200 cr |
| Generate a report | 150-500 cr |
| Create a social post | 100-300 cr |
Note: tasks run even if your balance is low. Make sure you have enough credits for critical tasks.
Practical ideas
Productivity:
- Daily 08:00, "Give me three priorities for today based on my calendar"
- Monday 09:00, "Overview of all appointments this week with locations and attendees"
Communication:
- Friday 16:00, "Check my inbox for unanswered emails older than 3 days and make a list"
Reporting:
- Monthly, 1st at 08:00, "Pull last month's revenue from my Google Sheets and summarise it"
Content:
- Monday 10:00, "Draft a LinkedIn post based on something I did last week" (combine with the Social Media skill)
Tips
Test your task manually first. Send the command as a normal chat message and check the result, then set it up as a scheduled task.
Be specific about the format you want. A report task is only useful if you also say what the report should look like.
Use frequency 'once' for deadlines. For a reminder before a specific deadline, set a one-time task on the day before.